Administrative Assistant - Lisboa, Portugal - BNP Paribas
Descrição
About the job
The Administrative Assistant's primary focus is on assisting executives, senior managers and teams based in Paris, London and Portugal in achieving their strategic objectives by helping with administrative tasks.
Your Main Activities Are
Give full administrative and secretarial support to managers based locally or onshore
Manage daily agenda, organize meetings and book meeting rooms
Book video-conference meetings or conference call numbers
Manage travel arrangements (book flights, trains, hotels, cars, taxi) ensuring consistent adherence to the appropriate policy
Manage expenses and invoices, including validation of invoices and production of costs reporting
Provide administrative follow-up of the arrival and departure of collaborators, including UID's, IT Tools & badges, Refog updates
Provide co-ordination and support for other Smart Office Assistants, including covering for absences/sicknesses
Provide assistance with visa arrangements, business cards demands, assisting with T&E reporting, document editing, events organization, catering ordering, amongst other ad-hoc requests
Profile and Skills to Success
Bachelor's degree in Scretariat, Business Administration, Tourism Management, or other relevant fields
Experience in administrative roles
Fluency in English
Advanced Microsoft Office tools
Excellent communication skills, with active listening and clear communication
Resilience and positive mindset, being comfortable when facing conflict and short deadlines
Ability to collaborate with others, with a strong team spirit
Strong organizational skills, with proactivity and ability to multitasking
About the Team
BNP Paribas Smart Office is a Shared Service Centre composed of teams who are dedicated to Corporate Travel and Administration support services, to staff members throughout Europe.
Why joining BNP Paribas?
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Leading banking institution
BNP Paribas is a leader in the Eurozone, and a prominent international banking institution with strong roots in Europe's banking history.
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Our presence in Portugal
Since 1985, BNP Paribas was one of the first foreign banks to operate in the country.
Today, the Group has around 7.100 employees across several entities operating directly in the territory, offering a wide range of integrated financial solutions to support its clients and their businesses.
-International reach
Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success.
Retail Banking, a division that brings together all of the Group's retail activities and specialised business lines;
Investment & Protection Services that include specialised businesses offering a wide range of savings, investment and protection services;
Corporate & Institutional Banking division that offers tailored financial solutions for corporate and institutional clients.
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Diversity and Inclusion commitment
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Commitment towards work/life balance
At BNP Paribas we care about our employees wellbeing and promote a culture of good integration between work and rest.
We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally.
Only through this balance we may all be at our best while working.-
Remote Working Conditions
At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment.
To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices.
- In case you are selected for this role, further documentation will be requested to support your hiring process.
PRIMARY LOCATION
PT-11-Lisbon
JOB TYPE
Fixed Term
JOB
FINANCE ACCOUNTS AND MANAGEMENT CONTROL
EDUCATION LEVEL
Bachelor Degree or equivalent (>= 3 years)
EXPERIENCE LEVEL
Beginner
SCHEDULE
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