Personal Assistant and Financial Administrative - Faro, Portugal - Stairs

Stairs

Empresa verificada

Faro, Portugal

há 3 semanas

Postado por:

João Santos

Recrutador de beBee

Personal Assistant and Financial Administrative

Main duties:

Administrative support to the financial aspects (compilation of financial and accounting information; invoicing; collections)
Providing administrative assistance to the management performing a variety of administrative tasks.
Maintaining management agenda's and assist in planning appointments, travels, and meetings.
Contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.
Handle confidential documents and information ensuring they remain secure.
Receive and screen phone calls and redirect them when appropriate; handle and prioritize all outgoing or incoming correspondence.
Ensuring information is organized and easily accessible.
Conduct research and prepare presentations, reports, minutes of meetings, memos, letters, and other documents.

Success Profile:

Hard skills:

Bachelor's degree in management or related field (mandatory).
Proven experience as a personal assistant or in similar administrative roles, preferably in a financial or lawyers' environment.
Solid knowledge of productivity software, such as Microsoft Office (Word, Excel, PowerPoint), and time management tools.
Experience in preparing basic financial reports and familiarity with financial terminology.

Soft Skills:

Fluency in Portuguese and English (mandatory).
Excellent verbal and written communication skills.
Ability to handle confidential information with discretion and professionalism.
Strong organizational skills and ability to manage multiple tasks and deadlines.
Strong aptitude for working with numbers and meticulous attention to detail.
Proactive attitude and solutionoriented mindset.
Ability to remain calm and professional in different cultural situations.
Adaptability and flexibility to handle changes in priorities and unforeseen demands.

The company value:

Integrity: At our company, integrity is paramount. We value honesty, transparency, and ethical behavior in all aspects of our work.
Teamwork: We believe in the power of collaboration and teamwork. We value individuals who can work effectively in a team environment, supporting and uplifting their colleagues.
Continuous Improvement: We are committed to continuous improvement and innovation. We value individuals who are proactive in seeking out ways to enhance processes and achieve better outcomes.
Client Satisfaction: Our clients are at the heart of everything we do. We value individuals who prioritize client satisfaction and strive to always deliver exceptional service.

The company offers:

An excellent opportunity to join a company that provides personal and professional growth, recognition, and career enhancement.
A dynamic environment that provides professional development, training, teamwork, and innovation.
Opportunity to join an experienced, multidisciplinary team, with a strong spirit of unity and with highly challenging projects.