Administrative Assistant for Procurement - Lisboa, Portugal - Fórum Selecção - Consultoria em Recursos Humanos e E.T.T.

Fórum Selecção - Consultoria em Recursos Humanos e E.T.T.

Empresa verificada

Lisboa, Portugal

há 5 dias

Postado por:

João Santos

Recrutador de beBee

Descrição

Fórum Selecção is looking for an Administrative Assistant for Procurement & Performance Operations (M/F) for a Corporate Bank (Lisbon)

Your main activities are:

Five full administrative and secretarial support to service partners based locally and/ or onshore, across all locations of our client;
Management of daily calendars/ agendas, organizing meetings with multiple recipients/ stakeholders and booking meeting rooms/ digital and/ or VC calls, ensuring all logistic support;
Manage corporate travel arrangements, including booking of flights, trains, hotels, cars, taxi and others, ensuring a consistent adherence to the appropriate policy according to the entity or location;
Manage outofpocket expense claims and invoices, as well as monitoring and controlling of costs resports handled, in a timely and accurate time;
Ensure the administrative follow up on arrival/departure of collaborators, including handling requests of UID's, IT tools & access badges, as well as directory updates;
Provide coordination and support for other Administrative Assistants, including covering for absences/sicknesses;
Other transversal tasks may include: Visa arrangements and liaison with Embassies, business cards demands, document production and editing (in Word or PowerPoint), events organization, catering ordering, document translations and adhoc queries and demands.

Profile and skills we look for:

Bachelor's degree in Humanities, Secretariat and Translation or in International Relations and Administration;
Up to 2 years of experience in Administrative Support;
Proficient use of MS Office, namely Excel, Work and PowerPoint;
English: fluency;
French: nice to have;
Ability to collaborate/Teamwork
Adaptability
Attention to detail/rigor
Client focused
Communication skills oral & written.

Available for a temporary project
(6 months expected)