Graduate Studies Office Coordinator - Lisboa, Portugal - Fundação Champalimaud

Fundação Champalimaud

Empresa verificada

Lisboa, Portugal

há 1 semana

Postado por:

João Santos

Recrutador de beBee

Descrição

Graduate Studies Office Coordinator - Ref.

"GSC NOV 23"*:

Localização:
Centro Champalimaud
Entidade Empregadora: Fundação Champalimaud
Regime: Tempo Inteiro
Posição: Unidades de Suporte à Investigação
Início da Candidatura: 21 Nov

2023
Fecho de Candidatura:
31 Dez Report to the Director of Education and the Managing Director at the Champalimaud Research Programme.

Main responsibilities include

Ensure and enhance academic quality standards by aligning with the Director of Education and course directors, engaging with students and faculty, and benchmarking against other institutions.
Revise and enhance policy documents and rules for Graduate Studies and enhance communication of Ph.

D. program requirements to students and faculty.

Collaborate on and contribute to the development of the PhD core training curriculum.
Enhance internal and external visibility and engagement of the Graduate School through presentations, written communication to students, faculty, and external partners.

1) Institutional academic liaison- Maintaining a good communication channel with the Ph.
D. programme degree-granting institutions;

Communicating and implementing academic requirements to the student & faculty;
Keeping adequate records and compliance for external evaluation and accreditation purposes (A3ES);

2) Fellowship management and support- Tracking and reviewing funding agency documentation for each doctoral fellowship call (FCT; "la Caixa", BIF, etc.) and preparing support materials for applicants;

Supporting applicants with compliance and nonscientific review of proposal/project, CV editing, and motivation letters;
Assisting successful applicants in contract negotiation with funding agencies;
Ensuring student and faculty compliance with funding institution (documentation and reports);
Managing yearly fellowship renewals;

3) Doctoral programme management and compliance- Coordinating and facilitating graduate student recruitment (Call, Open House & Interviews);

Assisting with foreign degree recognition & grade conversion to the Portuguese system;
Planning and conducting onboarding and orientation sessions for new graduate students;
Ensuring that students are advised about programme(s) requirements, scheduling of courses, rotations, attendance, and evaluation;
Providing graduate student mentorship and appropriate, timely enrollment, progression, and graduation;
Collecting information from students, faculty, and institutions by implementing annual student and faculty satisfaction surveys and performing statistical analysis for reporting purposes;
Managing communications between faculty and graduate students;
Keeping an updated record of thesis committee meetings' scheduling and reporting;
Working with the CF data protection officer to ensure data protection and appropriately handling student documents, records, and information;
Coordinating with CR Managing Director the PhD programme(s) resource allocation and budget(s);
Providing logistic support in the student organisation of the annual advanced courses and student social events;
Processing orders, invoices, and payments for teaching lab resources as well as studentrelated resources and expenses;

4) Summer course organisation (Cajal & other training initiatives)- Liaising with course central administration, course directors, and teaching lab coordinator to ensure timely elaboration of course budget and documentation;

Organising course applicants' documents for review by the course directors;
Negotiating suitable accommodation, catering & transportation for students, faculty, and tutors;
Making travel arrangements for faculty and tutors
Handling flight booking & reimbursements;
Providing an adequate and appealing social program;
Working with the teaching lab coordinator to order necessary lab resources and deal with corresponding invoices and payments;
Coordinating course daily logistics contact suppliers, manage orders, set up spaces, request cleaning services, among others;
Elaboration of the final report, with the collaboration of the course directors.

Application start date

November 21st, 2023

Application closing date

Open until filled

Requirements:

Research Field

Biological sciences » Other

Education Level

PhD or equivalent, Master Degree or equivalent

Skills/Qualifications

Experience of working in a research environment is a plus;
Strong previous experience of project management and event organisation;

Minimum qualifications

Essential skills

Excellent communication and organisational skills;
Excellent presentations and demonstration skills;
Ability to meet tight deadlines and maintain consistently excellent performance even during periods of increased demand;
Proactiveness and resourcefulness;
Positive attitude and high level of selfmotivation.

A high level of resilience is essential, as well as the ability to take a lo