Office Manager - Lisboa, Portugal - RAY

RAY

Empresa verificada

Lisboa, Portugal

há 1 semana

Postado por:

João Santos

Recrutador de beBee

Descrição

Our client is a prominent organization specializing in Real Estate and Asset Management.

As part of its ongoing structural and business expansion, the company is actively seeking to onboard an Office Manager/Executive Assistant.

We are in search of a proactive and dynamic professional with strong critical thinking skills, who can operate independently in a fast-paced environment.

Responsibilities

To be the Front Desk/ reception of our Lisbon office
Answering calls on the office landline and managing post correspondence
Managing the companies F&B and Stationary purchases and stocks
Organizing and booking meetings
Booking flights and hotels on behalf of senior executives
Helping hosting clients and other external visitors to our office including preparing meeting rooms, beverages, finger food lunches etc
Supervising that office protocols are met by everyone, including cleanliness, organization etc
Helping to organize company events (ex: as dinner parties, offsites, etc)

Helping in KYC

Know Your Customer processes
Helping the finance department registering and organizing invoices
Providing help in the execution of powerpoint presentations a plus

Profile:

Minimum 3 year professional experience with similar responsibilities;
Fluency in the English language (spoken and written);
Advanced user of Microsoft Office tools;
Responsible, autonomous, organized and communicative profile.

We offer:

An opportunity to learn best international practice standards, from best-in-class industry professionals, in a high-intensity environment, within a flat, modern, easy-going culture.

We place significant emphasis on training our staff and foster a culture characterized by intensity, responsibility, and strong teamwork principles.