Personal Assistant to Head of School - Lisboa, Portugal - St. Julian's School

St. Julian's School

Empresa verificada

Lisboa, Portugal

há 1 semana

Postado por:

João Santos

Recrutador de beBee

Tempo integral

Descrição

About St

Julian's School:
We are a highly successful, non-selective 3-18 British international school with a reputation for academic excellence, founded in 1932. We currently have just over 1,200 students from over 50 different nationalities.

The School has three sections:
Primary, Secondary, and Portuguese.

In Primary and Secondary sections the students follow the National Curriculum for England leading to IGCSEs and the IB Diploma.

In the Portuguse the study follow a bilungual curriculum.

We have been accredited by CIS (Council of International Schools) and NEASC (New England Association of Schools and Colleges) since 1998, we are an Accredited Member of COBIS and our Head is an International Member of HMC (Heads' Conference).

We are conveniently located within walking distance of Carcavelos train station, with direct access to central Lisbon and Cascais.

Key responsibilities:

Act as the primary point of contact for internal and external stakeholders, including staff, students, parents, and community members
Manage the Head's calendar, scheduling appointments and coordinating meetings as needed
Coordinate travel arrangements for the Head of School
Manage and organise the Head of School's office, including filing, records management and supply management
Assist the Head of School with administrative tasks as needed, such as preparing reports, presentations and documents
Translate documents and correspondence to and from English and Portuguese
From time to time to work with other Support Staff on tasks requested by the Head
Assist in organising arrangements for meetings of the Board of Governors
Take minutes for meetings that the Head chairs.

Personal qualities:

Fluency in English and Portuguese is required
Ability to work in a highly fastpaced environment
Strong organisational and time management skills
Highly IT proficient, with specific experience of Microsoft Office and Google suite
Excellent communicator and calm under pressure
Highly personable with all stakeholders (staff, students, parents, governing body)
Diplomatic and discreet with high levels of personal and professional integrity
Selfstarter, ability to work independently, use initiative to carry out daytoday tasks
Ability to work with multiple teams, with a flexible and collaborative approach
Ability to stay focused and meet deadlines and targets, despite multiple distractions arising from a busy school environment
Good sense of humor.

This is a full-time position and the Personal Assistant to the Head of School will be expected to work standard business hours, with some evening and weekend work as needed.

Some travel may be required.

Benefits:

A competitive salary and benefits package
Life insurance and a health care package
Lunch allowance
Ongoing professional development
A professionally stimulating and collaborative working environment.

Applications:

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