T&e Processor - Porto, Portugal - H.B. Fuller

H.B. Fuller

Empresa verificada

Porto, Portugal

há 1 semana

Postado por:

João Santos

Recrutador de beBee

Descrição

H.B.

Fuller is a leading global adhesives provider focusing on perfecting adhesives, sealants and other specialty chemicals across all industries throughout the world.

While our products are virtually invisible, they play a vital role in ensuring the quality of modern life and we are committed to connecting what matters to solve some of the world's biggest adhesion challenges.

We, at H.B.

Fuller embrace a shared set of beliefs and competencies that direct the way we operate and express our fundamental principles about how we will achieve success.

We strive to hire talent that demonstrates our beliefs and our competencies.

Position Overview:

As the T&E Processor you will report directly to the Global T&E Supervisor and work closely with the larger Finance & accounting organization in our Global Shared Services center in Mindelo.

The position is accountable for reviewing and auditing expense reports to ensure compliance with H.B.

Fuller policies and overseeing that the expense report submission process is being conducted in accordance to the defined due dates and escalation process.

In addition, you will work on special projects related to various facets of HBF ́s travel management program. Developing and maintaining positive working relationships with internal and external stakeholders will be key to success in this internship.

Key Responsibilities:

Support all areas of Travel Management and T&E processes
Review and audit expense reports to ensure compliance with global T&E policies and flag/escalate potential issues
Comply with Internal Controls and SOX requirements and perform operational controls according to T&E control activities
Assist in monthend closing and reporting tasks
Administer access and maintain master data for Concur, Egencia, and Visa tools
Communicate with internal customers to resolve disputes or differences, and review exceptions
Provide ongoing support in educating employees on T&E topics such as Concur, T&E corporate credit Cards, etc. and communicate any changes to the environment
Validate that Corporate credit card expense report submission process is being conducted in accordance to the defined due dates and flag / address any deviations.
Manage T&E mailboxes, ensuring agile communication and problem resolution with internal customers
Ensure that masterdata in various travel systems are updated to reflect changes and communicate to users across the Company when necessary
Routinely and accurately perform backup responsibilities to ensure operational processes continue to run smoothly during vacation periods
Document existing processes and procedures to support business continuity objectives.
Assist in other special projects and analysis as assigned

Employees Supervised:

None

Budgetary / Financial Accountability:

None

Interactions

Internal:

Travelers across all departments and business units, Accounts Payable, Treasury, Operations, Logistics, Sourcing, IT, Internal Audit, Corporate reporting

External:

Vendors, Concur helpdesk, External Auditors, banks, Corporate Credit Card provider, travel agency.

Minimum Requirements

Business Administration, Accounting or Finance related Degree
At least 1year experience in a T&E role using Concur, SAP and other travel related tools
Excellent communication and interpersonal skills to interact with colleagues, internal and external customers
Strong working knowledge of Microsoft Excel, and Office Suite
Strong analytical skills with logical and pragmatic problemsolving approach
Ability to work with a team, take general directions from manager, focus attention to details, follow work needs, and adhere to established work schedules.
Ability to focus on achieving defined results, being detail oriented, and exceeding goals and objectives.
Ability to multitask, switch priorities, collaborate with colleagues and be flexible.
English fluency
German or French or Spanish speaking is a plus
At H.B. Fuller, we are proud to be an Equal Opportunity Employer and are committed to providing all applicants and employees with equal employment opportunity. We subscribe to the Office of Federal Contract Compliance Programs (OFCCP) policy of employing and promoting individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, citizenship status, or any other protected classification._