Office Manager - Lisboa, Portugal - TLFE PT

TLFE PT

Empresa verificada

Lisboa, Portugal

há 1 semana

Postado por:

João Santos

Recrutador de beBee

Descrição

**Skills/knowledge required for the position: - Minimum of 2 years of experience in Office Management in a medium sized company

Native level verbal and written communication skills in Portuguese
Fluent French is a strong plus
Fluent English is a must
Strong knowledge of Microsoft Word and Excel
Good interpersonal communication and relationship building. Good organizational and analytical skills.
Be good at time management and work well in a fastpaced study environment.
Adaptable and quick learner that enjoys tackling a large variety of problems.
Have a positive attitude and be willing to learn new skills
Basic accounting experience is a strong plus

**Main Responsibilities: - Manage full supply of Lisbon Office and ensure the order/delivery in time basing on the Office needs (water, coffee, IT items and etc)

Provide administrative support and assist to HR Operations Manager and to our HR team
Manage administration of office expenses and billing cycles
Manage relationships with vendors and suppliers and ensures Company receives the best offers from providers
Take full administration on the daily lunches delivery for employees
Assist in planning team events/quarterly team events/office activities and make research of various local venues in order to get best quotations
Researches and provides info regarding best providers for various services ( Travel agencies, telecom, catering, office maintenance, water suppliers etc.).
Assist colleagues whenever necessary
Make the necessary travels to local providers to buy necessary materials like Worten, Colombo, Vasco da Gama, etc
Wear many hats; we're a startup, and we often need help in various areas as we grow
Dealing with daytoday problems (broken AC, electricity problems, plumber...)
Assist in the process of hiring new employees (admin docs)
Help handle employee onboarding and offboarding
Ensuring that the office and employees have everything needed for a comfortable working environment
Monitor and ensure the Office is compliant with all current regulations as instructed by the HR Team