Executive Assistant - Porto, Portugal - BySide

BySide

Empresa verificada

Porto, Portugal

há 1 semana

Postado por:

João Santos

Recrutador de beBee

Main Responsibilities

Control of pending and outstanding amounts, collections and registry of receipts;
Manage expenses and invoices, including validation of invoices and production of costs reporting and preparatory work for the accounting;
Request for quotes and comparative analysis;
Manage Senior Executives' travel logistics and activities, including accommodations, transportation and meals;
Maintain the space 100% operational, ensuring the functionality of all services and spaces, report and request maintenance interventions;
Digital and physical documentation archive;
First point of contact for customers, visitors and colleagues on the office;
Document management of processes related to internships and IEFP programs ;
Manage several processes that are key to our employees having a seamless experience, including onboarding and offboarding, benefits, data & analytics, event planning, and policies for our employees;
Manage internal training processes.

Key Requirements

Relevant experience in the functions described;
Fluency in English (at least B
Independent user, with Spanish being a plus;
Independent Excel/Numbers user;
Excellent communication skills, with active listening and clear communication;
Positive mindset and flexibility to work in a dynamic environment with short deadlines;
Ability to collaborate with others, with a strong team spirit;
Strong organisational skills, with proactivity and ability to multitasking;
Valued Training Area: Business Administration, Business Communication, HR, Accountant, Management, Management Assistance.

WHAT WE OFFER

Excellent familylike environment and working conditions;
An onboarding program to guide you through all the company's departments;
Several amenities and perks;
Unique office space in the historical centre of Porto ;
All the benefits of a large corporation combined with an informal and friendly environment;
A commitment to your development (we enjoy sharing and learning), with a career plan and regular feedback (regular 11 meetings and performance reviews);
Health insurance;

**Working model: On-site

Quality Assurance Analyst