- Admin & accounting
- Daily follow up on expenses & invoices
- Control of fix expenses (water, electricity, cable, office supplies, local tax, etc.)
- First point of contact with accounting, Banks, IT and security partners as well as with other services in general
- Managing bank account and responsible for payment
- Budget monitoring: monthly & yearly report
- Manage travel arrangements (booking flights, trains, accommodation ...)
- Assist and manage staff members' agendas
- Provide general administrative support (studio address book) & Support the studio members in other administrative tasks
- Sales/Logistic: coordinate the invoices and receipts
- Coordinate Transport, shipping
- Manage gallery email and respond to client request for pricing.
- Help the studio's owner personal assistant sometimes with some tasks (accountancy, bookings,
- HR
- Prepare HR documentation (annual leave/sickness absence/ employees' data)
- Coordinate employees' contract, with Legal partners
- Execute monthly payment of employees and partners
- Support onboarding of new team members
- Office
- Ensure work facilities & furniture availability (from software to hardware, equipment, access keys,...) at the studio
- Manage the company network of providers for the studio space (internet, water, electricity, etc.)
- Manage the cleaning services partner, be responsible for the studio upkeeping, helping to keep it clean and organized (if needed, managing the team to achieve this goal)
- Organize the studio maintenance (reparation works, plants, etc.)
- Master Degree in Administration and Accounting with at least 2 years of experience
- License Degree in Administration and Accounting with more than 5 years of experience
- Fit for design & art world
- Solid Microsoft Office skills (Word, Outlook, Excel, etc)
- Fluent Portuguese and English both written & spoken, French is a plus
- Strong organizational and time management skills
- Ability to cope with pressure and short deadlines, prioritize and take initiative
- Strong team spirit
- Ability to work on numerous projects at the same time
-
Office Coordinator
há 6 dias
Maleo Lisboa, PortugalProcuras uma empresa inovadora, que oferece oportunidades de crescimento e espaço para criatividade? Vem descobrir a Maleo. · Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexív ...
-
Facilities Coordinator& Front Office
há 3 horas
CBRE Lisboa, PortugalPosted- 13-Jul-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative, Building Management, Facilities Management, Property Management- Location(s)- Lisbon - Lisboa - Portugal**Funções**: · - Desenvolver actividades no âmbito da tecnologia dos ed ...
-
Office Coordinator
há 1 semana
Evolution Lisboa, Portugal Tempo ParcialCompany Description · Evolution is expanding to Portugal and we are searching for a Talent Acquisition Partner, focused on Talent Attraction. He/she will own all advertising efforts in collaboration with Employer Branding function as well as ensure Evolution presence on 'all' the ...
-
Office Coordinator
há 6 dias
Evolution Lisboa, Portugal Tempo ParcialCompany Description · Evolution is expanding to Portugal and we are searching for a Talent Acquisition Partner, focused on Talent Attraction. He/she will own all advertising efforts in collaboration with Employer Branding function as well as ensure Evolution presence on 'all' the ...
-
Cybersecurity - Csirt Coordination Officer
há 1 semana
BNP Paribas Lisboa, PortugalCYBERSECURITY - CSIRT COORDINATION OFFICER (JOB NUMBER: 2308CIBIT · **About the job** · - The CIB Cyberdefense EMEA area covers a wide range of activities around incident response, data leakage prevention and cyber crisis management. The team directly operates several cyber acti ...
-
Cybersecurity - Csirt Coordination Officer
há 1 semana
BNP Paribas Lisboa, Portugal**About the job** · The CIB Cyberdefense EMEA area covers a wide range of activities around incident response, data leakage prevention and cyber crisis management. The team directly operates several cyber activities and is split between France, UK, Portugal and acts as a coordina ...
-
Cybersecurity - Csirt Coordination Officer
há 1 semana
BNP Paribas Lisboa, PortugalCYBERSECURITY - CSIRT COORDINATION OFFICER (JOB NUMBER: 2308CIBIT15977) · **About the job** · - The CIB Cyberdefense EMEA area covers a wide range of activities around incident response, data leakage prevention and cyber crisis management. The team directly operates several cyber ...
-
Graduate Studies Office Coordinator
há 1 semana
Fundação Champalimaud Lisboa, Portugal**Graduate Studies Office Coordinator - Ref. "GSC NOV 23"****: · **Localização**: Centro Champalimaud**Entidade Empregadora**: Fundação Champalimaud**Regime**: Tempo Inteiro**Posição**: Unidades de Suporte à Investigação**Início da Candidatura**: 21 Nov. 2023**Fecho de Candidatur ...
-
Cybersecurity - Csirt Coordination Officer
há 1 semana
BNP Paribas Lisboa, Portugal**About the job** · The CIB Cyberdefense EMEA area covers a wide range of activities around incident response, data leakage prevention and cyber crisis management. The team directly operates several cyber activities and is split between France, UK, Portugal and acts as a coordina ...
-
Coordination Officer
há 2 dias
Alter Solutions Lisbon, PortugalJob Description · We are looking for a senior CyberSecurity professional with experience in Incident handling, team coordination and reporting. · Main Tasks: · Responsible for coordinating secondary CSIRT activities in most EMEA countries. · Provides regular reporting of territor ...
-
Coordination Officer
há 1 dia
Alter Solutions Lisboa, PortugalCompany DescriptionAlter Solutions Portugal is an IT Consultancy Company, promoter of Digital Transformation, part of the Alter Solutions Group, created in 2006, in Paris.In 2022, Alter Solutions joined the act digital group, constituting a global community of talent in Technolog ...
-
Coordination Officer
há 3 dias
ALTER SOLUTIONS Lisbon, PortugalCompany Description · Alter Solutions Portugal is an IT Consultancy Company, promoter of Digital Transformation, part of the Alter Solutions Group, created in 2006, in Paris. · In 2022, Alter Solutions joined the act digital group, constituting a global community of talent in Te ...
-
Coordination Officer
há 1 dia
Alter Solutions Lisboa, PortugalAlter Solutions Portugal is an IT Consultancy Company, promoter of Digital Transformation, part of the Alter Solutions Group, created in 2006, in Paris. · In 2022, Alter Solutions joined the act digital group, constituting a global community of talent in Technology, with presenc ...
-
Csirt Coordination Officer
há 1 dia
Axianspt Lisboa, PortugalAt AXIANS we seek the right talent, for the right place. We work daily to involve our people in a collaborative and inclusive environment, with a culture of proximity. It is also part of our culture to care about the environment and to carry out actions of social and environmenta ...
-
Regional Key Account Manager
há 3 horas
Makro Cash & Carry Portugal Lisboa, Portugal**REGIONAL KEY ACCOUNT MANAGER| MAKRO PORTUGAL** · **QUEM SOMOS?** · A MAKRO é filial portuguesa do Grupo METRO, líder no mercado da grande distribuição. Estamos presentes em 25 países e o nosso propósito é viver a paixão pela gastronomia portuguesa, levando ao mundo a sua divers ...
-
Architecture Innovation Coordinator
há 2 dias
Kelly Services-Portugal Lisboa, PortugalPublicado- 18-Apr-2023- Salário- Localização- Lisboa- Categoria- Permanente- Sector- IT- Referência- BBBH602886**Descrição**: · A **Kelly Technology** encontra-se com um processo de recrutamento para a posição de **Architecture Innovation Coordinator**, Tech Lead da área do proje ...
-
Front Office Assistant
há 2 dias
Vista Global Lisboa, PortugalJob Profile: · Vista's team of over 4,400 aviation and technology experts represents more than 60 nationalities, working across 6 operation hubs, 7 maintenance sites and 36 offices in the world's most dynamic and connected cities to provide customers with the most advanced flying ...
-
Office Operations Support
há 3 dias
Global Citizen Solutions Lisboa, Portugal**#ABOUTUS** · Global Citizen Solutions is a successful, growing business, a Boutique by residency & citizenship investment and advisory firm, with fast pace growth, positioning our operation as much more than merely business that provides citizenship services. · We are a multidi ...
-
1WorldSync Lisboa, PortugalAre you an experienced **Human Resources Facilities Coordinator or Administrator** who can successfully manage all the administrative functions that come with running a company office? Do you enjoy problem solving and collaborating on various projects? · If so, we have a unique o ...
-
Office Manager
há 3 dias
Global Citizen Solutions Lisboa, Portugal**#ABOUTUS** · Global Citizen Solutions is a successful, growing business, a Boutique by residency & citizenship investment and advisory firm, with fast pace growth, positioning our operation as much more than merely business that provides citizenship services. · We are a multidi ...
Administration & Office Coordinator - Lisboa, Portugal - Made In Situ
Descrição
Context
To support the development of our Made in Situ studio in Portugal, we are looking for an administration and office coordinator who likes to work in creative environments.
We expect the individual to perform a large scope of administrative missions, using strong organizational skills, agility & a team spirit.
Ultimately, the person will position themselves as the main point of contact for all office related topics as well as HR and Accounting.
As well as the above tasks, the individual will also be the first point of contact with some clients and visitors, as MIS has a gallery area.
The person must be comfortable in client facing situations and welcoming visitors to our gallery as well as exchanging with them via email.
We are looking for a highly committed person, a problem solver and autonomous individual who will join our Lisbon based team and be part of the exciting Made In Situ adventures.
Missions: